Maintenance Assistant Supervisor

From horticruitment

Alternative Text

Working For: horticruitment

Maintenance Assistant Supervisor required

Job Ref K627

For more than 30 years, our client has been delivering high quality soft landscaping services to property developers across Southern England. The team of landscaping professionals excel in all aspects of delivering best in class soft landscaping for many of the country’s largest property developers. By managing projects with the skill and experience their clients have come to expect, on time delivery is at the heart of the business. They take pride in the presentation of the development and never loses sight of the objective; to present developments people want to call home. The client understands they have two customers to satisfy; the developer and the home buyer, which is why open communication channels for the duration of each project is vital.

The Assistant Supervisor – Landscapes reports into the Supervisor – Landscapes and is responsible for assisting in the daily running of work schedules, to deliver safe and compliant services, to meet contractual specifications on time and with consideration to the budget (finance and budgeting being the responsibility of another post holder). This role involves scheduling work, managing Landscape Operatives and Team Leaders, co-ordinating the supply of equipment and materials and managing client relationships on site.


-Ensure the company is adhering to, and exceeding, its Health and Safety objectives

-Assist in building the weekly schedule of works with a focus on meeting daily production targets.

-Produce and distribute daily worksheets and brief the Team Leaders and Landscape Operatives on the tasks to be completed during the working day, answering any questions and addressing any issues raised.

-Work to maintain a motivated and disciplined team of Operatives by communicating and managing the as individuals.

-Ensure resources are used efficiently and works are delivered within the agreed timeframes.

-Work with the Team Leaders and Yard Operative to ensure that all Landscape Operatives are fully equipped each day with the necessary tools, equipment and materials to complete required tasks.

-Undertake regular site visits to ensure that operations are carried out to the expected quality and timescales, and that site plans and instructions are followed. Identify any substandard work to be rectified and organise staff training to prevent reoccurrence.

-Participate in the interviewing, recruiting and inducting of new starters.

-Assist the Supervisor and manage staff attendance and plan for seasonal demand variations, annual leave, sickness and training to ensure that all contractual obligations are met and maintained, within reasonable tolerance levels.

-Ensure operatives’ time is managed effectively; at the beginning and end of each day.


-Where requested by Supervisor conduct site audits, inspections and operational reviews with site managers/clients to ensure contract compliance and arrange for quotes to be made for any variation work discussed.

-Promptly respond to phone calls and emails, deal with any client/customer complaints, effectively manage any operational issues, and communicate all corrective actions back to the site managers, clients/customers within agreed timescales.


-Ensure all systems and procedures are in place for effective operations in a compliant manner, implementing company policy as appropriate

-Proactively take responsibility for Health and Safety matters relating to staff, sites, contracts and vehicles, equipment and machinery under the Supervisors.

-Create a positive safety culture where everyone works efficiently and safely, risks are mitigated and injuries to do not occur or are a rare occurrence.

-Ensure that all activities are carried out in accordance with the correct policies and procedures, and develop new working procedures, if required.

-Work closely with the post holder responsible for ensuring that all vehicles, equipment and machinery used to deliver the contracts are properly maintained. Make sure that general maintenance is carried out by the operatives in accordance with their weekly vehicle and machinery inspection sheets. Ensure that any damage/faults are effectively reported and any required actions arising from this are dealt with promptly.

-Ensure all vehicles are kept clean and tidy by operatives


-Maintain good working relationships and communication with suppliers to ensure on time delivery of goods, materials and equipment. Check the quality of stock delivered during site visits and report any issues with supply and/or quality to the post holder responsible for placing orders/purchasing.

-Liaise with the post holder responsible for providing quotes and estimates for work as appropriate, and provide information relating to new sites or phases for which the company may wish to submit a bid for new works.

-Give due consideration to the budget when managing contracts to ensure profitability for the company.

-Participate in scheduled or ad-hoc meetings with management to discuss company performance, operational issues, and future plans or goals.


-Ensure each Landscape Operative is trained and competent for the operations they will be undertaking and that they understand their responsibilities in relation to their role;

-Conduct regular Toolbox Talks with operatives to provide training and refresher sessions on operational best practice and the use of equipment, Health and Safety, environmental and quality priorities and updates on company news or any other developments.

-Review staff performance and follow disciplinary procedures (verbal and written) when required. Conduct disciplinary meetings, making sure that each stage is appropriately documented. Proceed to dismissal of operatives, if appropriate.

-Praise excellent work and promote continued professional development, such as tractor, trailer towing or spraying courses, to keep staff motivated and upskill the workforce to meet the needs of the company.


-Promote equality and diversity in the workplace and create an environment where staff feel valued and trusted, which leads to improved attendance, competency, loyalty and retention.

-Keep abreast of market sector developments to keep the company at the forefront of service excellence.

-Carry out all duties in a manner and style that reflects the company’s values and respects all employees, clients and customers.

-The post holder may be required to undertake other duties within the grade and competence of the post, therefore the list of duties in this job description is not exclusive or exhaustive.

Skills (required and preferred)

-Highly organised and system/process focused (Required)

-Full UK Driving License (Required)

-Horticultural qualification (Required)

-Trailer Towing License (preferred)

-Industrial Counter Balanced Lift Truck (Forklift) License (preferred)

-City & Guilds Level 2 Award in Safe Use of Pesticides (PA06A) Spraying License (Required)

-Site Supervisors Safety Training Scheme (SSSTS) Course (preferred)

-Health and Safety Course (ROLO) (preferred)

-St John Ambulance Emergency First Aid at Work Course (preferred)

If this Maintenance Assistant Supervisor vacancy is of interest, please apply or contact Sara Yassin on 01233 732767 or

To view more Landscape jobs, click Landscape.

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Thank you for the interest you have shown in this Maintenance Assistant Supervisor vacancy.  Unfortunately, due to the high volume of applications that we receive, it is not possible to respond to every one.  Therefore, unless you hear from us within the next 14 days, your application for this Maintenance Assistant Supervisor vacancy will have been unsuccessful.