Garden Maintenance Project Coordinator
From horticruitment
Garden Maintenance Project Coordinator. This company is a specialist in high-end garden and landscape design, offering bespoke garden construction and maintenance services across London and the surrounding areas. Their work focuses on creating and sustaining luxury, designer outdoor spaces for private residential clients. With a strong emphasis on horticultural excellence, craftsmanship, and attention to detail, they manage every aspect of a garden’s lifecycle—from initial design and planting to long-term care and seasonal upkeep. Their team includes expert horticulturists, landscape professionals, and project managers dedicated to delivering exceptional gardens that reflect both aesthetic beauty and sustainable practices.
The Role:
Our client is seeking a Project Co-ordinator to oversee the efficient planning and execution of their garden maintenance portfolio and garden maintenance projects. Located at their office and nursery, nestled in a picturesque location near Winchester, the role involves managing schedules, coordinating gardening teams and ensuring smooth operations while maintaining high standards of service delivery. The Project Co-ordinator will work closely with the Senior Horticulturalist, Head Gardener, and logistics support teams to optimise workflow, resources and team performance. The ideal candidate will possess excellent customer service skills for managing client accounts. Although not essential, a willingness to learn about horticulture practices is beneficial.
Responsibilities:
- Client Management: Oversee the administration and management of client accounts, serving as a key point of contact for clients, addressing enquires and ensuring expectations are met.
- Team Coordination: Coordinate multiple garden maintenance teams, scheduling maintenance work and small projects, ensuring deliverance of a high-quality service within project goals.
- Sales Representation: Represent the company in client meetings, promoting and selling maintenance contracts to enhance business opportunities.
- Project Management: Organise and track garden maintenance activities to ensure timely completion.
- Scheduling and Logistics: managing garden maintenance schedules, allocating resources, ordering materials, arranging deliveries and collections in and out of London
- Health and Safety Compliance: Manage health and safety compliance across all sites, ensuring safety protocols are followed and maintained effectively.
- Operational Efficiency: Assist in driving operational improvements across teams and projects, contributing to overall efficiency and effectiveness.
- Cross-Functional Support: Work closely with the Senior Horticulturalist, Head Gardener, and logistics support team to align operations and improve service delivery.
- Site Visits: Conduct occasional site visits to monitor operations, assess site conditions, and ensure quality of work meets company standards.
Qualifications & Knowledge:
Essential – Degree in business administration or related field OR Professional certification from recognised Colleges (e.g. Prince 2)
Desirable – Professional certification from recognised Colleges (e.g. Prince 2) OR robust experience in project coordination and administration
Experience
Essential:
- Ability to develop project plans, create schedules and allocate resources effectively
- Ability to coordinate cross-functional teams
- Leading small teams or supporting Project Managers in decision making
- Identifying risks and implementing solutions
- Understanding financial aspects, including cost tracking and budgets
- Attention to detail when managing documentation, ensuring compliance and alignment with project objectives
Desirable – Exposure and familiarity within a project management environment and how industry-specific projects are managed
Language Skills
Essential:
- Ability to convey clear, verbal instructions, updates and expectations to gardening teams and clients
- Professional written communication -drafting reports, schedules and emails with clarity and professionalism
- Be an active listener, understating client and colleague needs and concerns
Aptitude & Abilities
Essential:
- Robust organisational skills, problem solving skills and attention to detail
- The ability to remain flexible and adapt to shifting priorities or unexpected demands in a dynamic environment
- Ability to optimize workflows and improve operational efficiency
Desirable:
- Efficient organisational skills and the ability to meet deadlines
40-hour week – Working hours are Monday to Friday 9am-5pm
SALARY:       UP TO £35,000 DOE
LOCATION:Â Â Winchester, Hampshire
JOB No:Â Â Â Â Â Â Â Â T480
If this Garden Maintenance Project Coordinator vacancy is of interest, please click ‘Apply for job’ above or contact Sophie Sharpe on 01233 733510 or email sophie@horticruitment.com
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Thank you for the interest you have shown in this Garden Maintenance Project Coordinator vacancy. Unfortunately, due to the high volume of applications that we receive, it is not possible to respond to every one. Therefore, unless you hear from us within the next 14 days, your application for this vacancy has been unsuccessful.
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